Essex Stragglers Orienteering Society (SOS)

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Organisers' Manual - Event Notes

Badge Events

Badge Event, Hatfield Forest, September 2005 – Organiser’s feedback (Andrew Cordle)

Organiser was concerned that not enough helpers would be available. In the end, there were just enough and everybody had a run (except Sally, who didn’t want one). There was a shortage of helpers who were happy to man the download without supervision, and no-one available to supervise full time.

ePunching for the String course was very popular – we ran out of maps and certificates. I found some more maps in the Registration tent at the end of the event!

Start Officials didn’t get slips for all EODs, which made their job more difficult.

Late entries a week (or a bit less) before the event were handled well in terms of entry processing and map printing. We should encourage early late entries rather than late late entries.

Some people wanted to enter Colour Coded courses because they were cheaper, causing us to run out of Red maps.

Barnardiston had not booked their entries, so we had to recycle some maps. Some people used master maps?

Competitors either love or hate the 30-minute start time allocation slots.

RECOMMENDATIONS

Charge the same for Colour Coded courses as for Badge.
Allow/encourage pre-entry for all courses (£7/3, plus family rates).
Have three price bands for early entries(-2 weeks), late entries (-4 days, +£1), late late entries/EOD (+£2).
Give helpers a free run.
Consider accepting advance payments by bank transfer o using an entries service.

Have start lanes to marshal competitors during the busy hour (can combine groups of small courses into one lane).

Use SI for the String Course.

Identify people to be trained to supervise SI download and train them at Colour Coded events.

Stragglers' Relays

Stragglers Relays, Broaks, July 2006 - Organisers Feedback (Geraldine Russell)

Derek was the brains behind the orgaisation and I was just the navvy. I could not have done it without him and he had an excellent system. He said he was going to do things in readiness for next year's event so they may as well go on the website.

It all flowed really well and Sally and Thomas did a splendid job recording times, courses and teams. I can't think of anything that would have made things better. Oh just one thing - Registration should close prompt at 10.30 - there were too many alterations for me to do at the last minute.

And maybe if I had been given the trophy to hand out or at least been told of it's whereabouts beforehand that would have helped. It took a member of WAOC to tell me who she had given it back to.

Club Championship

The 2004 format, rules and handicaps are here.

The 2006 format, rules and handicaps are here.